PTO Presidents Council (PPC)

The PTO Presidents Council (PPC) is comprised of each school's PTO President or designee. The group meets the second Tuesday of each month September through April. The PPC affords PTO presidents the opportunity to learn about issues affecting the school district, share information with each other, and serve as a sounding board for the superintendent and the Board of Education. 

2019-2020 Meeting Dates

Sept. 10, 2019 Agenda / Minutes
Oct. 8, 2019 Agenda / Minutes
Nov. 12, 2019 Agenda / Minutes
Dec. 10, 2019 Agenda / Minutes
Jan. 14, 2020* Agenda / Minutes
Feb. 11, 2020 Agenda / Minutes
Mar. 10, 2020 Agenda / Minutes
Apr. 14, 2020 Agenda / Minutes
May 12, 2020 Agenda / Minutes

*PPC typically does not meet in January, but we hold the date. WE HAVE DECIDED TO MEET JAN. 14, 2020. Please add it to your calendars!

Leadership Materials

PPC Handbook
Corporate Matching Donations 
Principles for Dealing with Difficult Volunteers
How to be an Effective Board Member
How to Write Meeting Minutes

For Your Information...

Moratorium on all fundraising involving the sale of food on LPS property (8/14/17)

Joint PTO Scholarship Committee

2019-2020 LPS Joint PTO Scholarship Committee materials will be available here in the coming months.

Information about the Joint PTO Scholarship Committee
Job Description
Calendar of Events
 Application

PTO Treasurer's Corner

State Sales Tax Exemption
If the PTO does not wish to pay sales tax when they purchase items, the PTO must obtain a state sales tax exemption certificate. (Details for this process are outlined in the treasurer’s Handbook.)

PTO Tax Exempt Status and Requirements
In June of 1998, the district filed for tax-exempt status for the PTOs under the umbrella organization of the PTO Presidents Council (PPC). The IRS now recognizes the PPC as a 501(c)(3) organization making it and its member schools exempt from federal income tax and allowing donors to the individual PTOs to deduct their charitable contributions.

Building PTOs’ Rights

  • Building PTOs continue to be autonomous unincorporated associations, separate from the central organization (PPC) and from each other except to the extent required to meet group exemption.
  • Building PTOs continue to be self-governing and have their own bylaws and procedures for selection of officers.
  • Building PTOs keep their funds segregated from the funds of the other PTOs and the PPC.
  • Building PTOs determine what activities they will conduct and how funds will be expended to support their individual schools.
  • Building PTOs collect sales tax and remit to the proper authorities.

Building PTOs’ Responsibilities

  • Use individual tax ID number according to rules.
  • Compile accounting data in prescribed format for the purpose of filing Form 990 annually (fiscal year beginning July 1).
  • PPC has an agreement with a certified public accountant to prepare the individual 990 forms required for IRS reporting. Each PTO will be charged a fee for this service. Individual PTO treasurers may contact the CPA for consultation; additional fees will be charged to the school PTO for these services.
  • It is the responsibility of each PTO to submit its treasurer reports to the CPA for the preparation of the joint tax filing. 
  • Turn in year-end financial information by the deadline.  Any PTO who does not meet deadlines established by the CPA runs the risk of being excluded from the PPC’s filing. 

PTO Treasurer's Handbook

Contact Us

Diane Leiker
LPS Director of Communications
Staff Liaison to the PTO President's Council
dleiker[at]lps.k12.co[dot]us
303.347.3387

Bill Youmans
Multimedia Journalist / Secretary to the Director of Communications
wyoumans[at]lps.k12.co[dot]us
303.347.3386

Important Tasks Calendar

May

  • Download, read, sign, and keep with your Form 990 paperwork this Conflict of Interest form.  You may need to turn this form in with your Form 900 preparation materials.
  • Meet with your outgoing president/officers to collect materials, transfer distribution lists, share user names, passwords, etc..  Review the year.
  • Review your PTO bylaws and plan to update if necessary. If updated, send a new copy to the PPC for the file.
  • Hold a transition meeting involving outgoing officers/chairs and incoming officers/chairs.  
  • Meet with your treasurer to have them get your name as a signatory.  
  • Schedule your yearly review of financies by an outside person.
  • Meet with your principal to schedule regular meeting dates for the two of you, create a tentative schedule for your general PTO meetings and special events, and determine PTO hospitality duties for Back to School activities.
  • Set a meeting date for your executive board toward the end of the summer.

June - July

  • Rest!
  • Meet with fundraising committee chairs regarding contracts, payments, prizes/incentives, Conflict of Interest Agreement, and sales tax changes (if any).
  • Review monthly bank statements.
  • Review the PPC leadership materials.
  • Set goals for the upcoming year related to finances, fundraising, communication, participation/volunteers, teacher care, etc.
  • Write your welcome letter for the August school newsletter and/or Back to School packet.
  • Prepare committee folders/online resources.
  • Update any PTO welcome materials for new parents and parents of kindergartners.

August

  • Have a Welcome Back party for your new team:  introduce new members, share goals, walk through expectations, share PTO contact info. and meeting dates, and have fun!
  • Have your treasurer provide your annual financial information to the PPC, which will be used to complete the PPC Form 990 to the IRS. (see the Treasurer's Handbook for details.)
  • Prepare for your first meeting of the school year.
  • Work with your principal on communications protocols between the PTO, parents, and staff.
  • Listen to the "buzz" as people prepare for the new year!

September

  • Sign and turn in to the PPC the Conflict of Interest Statement.
  • Have your treasurer pay your PTO's share of the tax preparer's bill.

Community Involvement

Meeting Handouts

October 8, 2019
The Stride Flyer
LPS Night at Colorado Avalance Flyer

September 10, 2019
Fresh Food Project

April 9, 2019
Texas Roadhouse Fundraiser Flyer
Texas Roadhouse Fundraiser Letter
April Foundation Spotlight

February 12, 2019
Mammoth Lacrosse Flyer 
Wild About LPS ad

September 11, 2018
LPSF Stride
Dyslexia Flyer
Avs Night LPSF
LPSF Matching Funds Letter
LPSF Thank You
Campaign Do's and Don'ts

 

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