PTO Presidents Council (PPC)

The PTO Presidents Council (PPC) is comprised of each school's PTO President or designee. The group meets the second Tuesday of each month September through April. The PPC affords PTO presidents the opportunity to learn about issues affecting the school district, share information with each other, and serve as a sounding board for the superintendent and the Board of Education. 

2021–2022 Meeting Dates

Sept. 14, 2021 (In Person) Agenda / Notes
Oct. 12, 2021 (TBD) Agenda / Notes
Nov. 9, 2021 (TBD) Agenda / Notes
Dec. 14, 2021 (TBD) Agenda / Notes
Jan. 11, 2022* (TBD) Agenda / Notes
Feb. 8, 2022 (TBD) Agenda / Notes
Mar. 8, 2022 (TBD) Agenda / Notes
Apr. 12, 2022 (TBD) Agenda / Notes
May 10, 2022 ** (TBD) Agenda / Notes

*PPC typically does not meet in January, but we hold the date. 
** The May meeting is traditionally a training and best practices session for new PTO Presidents for the upcoming year.

Some PPC meetings will be in-person and some will be virtual. This will be indicated next to date prior to the meeting.

Important Tasks Calendar

May

  • Download, read, sign, and keep with your Form 990 paperwork this Conflict of Interest form.  You may need to turn this form in with your Form 900 preparation materials.
  • Meet with your outgoing president/officers to collect materials, transfer distribution lists, share user names, passwords, etc..  Review the year.
  • Review your PTO bylaws and plan to update if necessary. If updated, send a new copy to the PPC for the file.
  • Hold a transition meeting involving outgoing officers/chairs and incoming officers/chairs.  
  • Meet with your treasurer to have them get your name as a signatory.  
  • Schedule your yearly review of financies by an outside person.
  • Meet with your principal to schedule regular meeting dates for the two of you, create a tentative schedule for your general PTO meetings and special events, and determine PTO hospitality duties for Back to School activities.
  • Set a meeting date for your executive board toward the end of the summer.

June - July

  • Rest!
  • Meet with fundraising committee chairs regarding contracts, payments, prizes/incentives, Conflict of Interest Agreement, and sales tax changes (if any).
  • Review monthly bank statements.
  • Review the PPC leadership materials.
  • Set goals for the upcoming year related to finances, fundraising, communication, participation/volunteers, teacher care, etc.
  • Write your welcome letter for the August school newsletter and/or Back to School packet.
  • Prepare committee folders/online resources.
  • Update any PTO welcome materials for new parents and parents of kindergartners.

August

  • Have a Welcome Back party for your new team:  introduce new members, share goals, walk through expectations, share PTO contact info. and meeting dates, and have fun!
  • Have your treasurer provide your annual financial information to the PPC, which will be used to complete the PPC Form 990 to the IRS. (see the Treasurer's Handbook for details.)
  • Prepare for your first meeting of the school year.
  • Work with your principal on communications protocols between the PTO, parents, and staff.
  • Listen to the "buzz" as people prepare for the new year!

September

  • Sign and turn in to the PPC the Conflict of Interest Statement.
  • Have your treasurer pay your PTO's share of the tax preparer's bill.

PTO Treasurer's Handbook
Updated August 2021

School PTOs...

 

  • Are autonomous unincorporated associations, separate from the central organization (PPC) and from each other except to the extent required to meet group exemption.
  • Are self-governing and have their own bylaws and procedures for selection of officers.
  • Keep their funds segregated from the funds of the other PTOs and the PPC.
  • Determine what activities they will conduct and how funds will be expended to support their individual schools.
  • Collect sales tax and remit to the proper authorities.
  • Use individual tax ID number according to rules.
  • Compile accounting data in prescribed format for the purpose of filing Form 990 annually (fiscal year beginning July 1). PPC has an agreement with a certified public accountant to prepare the individual 990 forms required for IRS reporting. Each PTO will be charged a fee for this service. Individual PTO treasurers may contact the CPA for consultation; additional fees will be charged to the school PTO for these services.
  • Are responsible for submitting its treasurer reports to the CPA for the preparation of the joint tax filing. 
  • Turn in year-end financial information by the deadline.  Any PTO who does not meet deadlines established by the CPA runs the risk of being excluded from the PPC’s filing. 

Questions about tax filings, tax-exempt status, EIN numbers, etc? Contact:

Mogg, Hoeye & Associates, LLC
Certified Public Accountants and Consultants
Historic Downtown Littleton
5808 South Rapp Street, Suite 265
Littleton, CO 80120
Office: (720) 945-9100
Fax: (303) 974-1115
gwen[at]mogghoeyecpa[dot]com
www.mogghoeyecpa.com

Ask for Gwen

Contact Us

Sarah Beezley
PPC President
sarahbeezley[at]yahoo[dot]com

Crysti Copp
PPC Vice President
crysticopp[at]gmail[dot]com

Diane Leiker
LPS Chief Communications Officer
Staff Liaison to the PTO President's Council
dleiker[at]lps.k12.co[dot]us
303.347.3387

Nicole Moyer
Communications Specialist
nmoyer[at]lps.k12.co[dot]us
303.347.3378