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Facility Use & Planning

The Facility Use Guidelines have the Usage Time Periods and Approval Deadlines

(Information related to COVID guidelines)

Facility Users must comply and follow all current public health orders.

Please note that we can cancel a permit at any time based on scheduled school activities.

Rental Process

  1. Register as a client with LPS via rSchoolToday. Your request for registration will be approved once you've submitted all required documents (see "Required Documents" section below). It is preferred that you submit them in PDF form via email to facilityuse[at]lps.k12.co[dot]us, but you can also send them to the following address:

    Littleton Public Schools
    ATTN: OM&C Facility Use
    5776 S Crocker St
    Littleton, CO 80120
     

  2. Submit your request (please note: if you are "denied," you will receive an automatic email response from rSchoolToday to notify you. The email will not come from Littleton Public Schools. Please don't forget to check your junk or spam folder in your email in case it was filtered out).
     
  3. Invoices are generated at the beginning of the month for all usage during the prior month. Please remit payment as soon as possible after you receive your invoice. Please include your invoice number and the name of the facility you will be using on your payment.

Required Documents

Please send all documents to our department at the email address listed above (or send them in the mail). You will not be approved as a client in our software until all documents are received.

  • The completed forms should be scanned and emailed back to the facilityuse[at]lps.k12.co[dot]us address.  
  • A current Certificate of Insurance for your organization naming Littleton Public Schools as “Additional Insured”
  • A signed copy of the General User Agreement
  • If you are an elementary enrichment provider, you must submit the following:
    • A list of instructors and/or employees participating in the program
    • Proof of a criminal background check on all participating employees*
    • Proof of a sex offender registration screening on all participating employees*
  • If applicable...
    • Tax-exempt certificate
  • If you’re using a pool, you must submit the following:
    • Red Cross Water Safety Instructor certificate
    • American Red Cross Senior Life Saving certificate

 

*Enrichment providers need to use LPS Connect to perform required screenings. Please allow 10 business days for screening results. There is a $10 per person fee for the volunteer screening in LPS Connect. Click here for more information for Elementary Enrichment Programs. Screenings will be invoiced to providers using our rSchoolToday facility use system.

Please Note

  • A Littleton Public Schools representative is required to be on-site for the duration of rental occupancy. Rentals outside of scheduled work hours for approved building staff will be charged a custodial fee of $45 per hour. Activities requiring set-up, tear-down, or clean-up will be charged for custodial services before and/or after the event.
  • All of the school activities may not be entered on the public calendar.
  • Do not assume a calendar vacancy represents space availability.
  • Please see the Facility Use Guidelines for additional policies, procedures, fee schedules, and requesting schedules.

 

Payment

  • Payment is due upon receipt of your invoice
  • Payments must be sent to the Operations, Maintenance, and Construction Department at the following address:

    Littleton Public Schools
    ATTN: OM&C Facility Use
    5776 S Crocker St
    Littleton, CO 80120
     

  • Please include your invoice number and the name of the facility you used with your payment
  • Cash, checks, and credit cards are acceptable payment

Community Use of District Facilities

Board Policy KF 

“Community groups shall be permitted and encouraged to use district facilities for worthwhile purposes when such uses will not interfere with district activities.”

Click here for further clarification of Board Policy

Inclement Weather

When schools are closed:

  • All rental activities scheduled in district facilities are canceled
  • Snow removal is not available for nonschool activities
  • School closure information can be found on the LPS Website (alert banner across the top of the page)

When schools are not closed, but weather is a factor for your cancellation:

  • You must email facilityuse[at]lps.k12.co[dot]us within 24 hours
  • Call 303-347-3434 within 24 hours of the event
  • You will be charged for the rental if you do not communicate within 24 hours

Helpful Links

  1. *Facility Use Guidelines for All Renters
  2. Facility Use Checklist
  3. *Information for Interior Space Rentals
  4. Information for Field Rentals
  5. *Information for Stadium and Junior Stadium Rentals
  6. *Information for Boy and Girl Scouts of America
  7. *Information for Elementary Enrichment Programs
  8. Request for Drone/UAS Operations on LPS Property
  9. *General User Agreement
  10. *Facility Use LPS Employee - Responsible Party Acknowledgement Form

*Revised forms as of 7/1/23

Facilities