PLEASE NOTE: Beginning in the 2024–2025 school year, PPC meetings are typically scheduled for the first Thursday of the month from 9:30 a.m. to 11:00 a.m. at the Education Services Center unless otherwise noted.

Sept. 5, 2024
Agenda / Notes

Oct. 3, 2024
Agenda / Notes

Nov. 7, 2024
Agenda / Notes

Dec. 5, 2024 (will likely be virtual)
Agenda / Notes

Jan. 9, 2025
*No meeting

Feb. 6, 2025
Agenda / Notes

Mar. 13, 2025 (Mar. 6 is an Elem Non-Student Day)
Agenda / Notes

Apr. 3, 2025
Agenda / Notes

May 1, 2025
Agenda / Notes

*PPC typically does not meet in January, but we hold the date. 

May

• Download, read, sign, and keep with your Form 990 paperwork this Conflict of Interest form.  You may need to turn this form in with your Form 900 preparation materials.
• Meet with your outgoing president/officers to collect materials, transfer distribution lists, share user names, passwords, etc. Review the year.
• Review your PTO bylaws and plan to update if necessary. If updated, send a new copy to the PPC for the file.
• Hold a transition meeting involving outgoing officers/chairs and incoming officers/chairs.  
• Meet with your treasurer to have them get your name as a signatory.  
• Schedule your yearly review of finances by an outside person.
• Meet with your principal to schedule regular meeting dates for the two of you, create a tentative schedule for your general PTO meetings and special events, and determine PTO hospitality duties for Back to School activities.
• Set a meeting date for your executive board toward the end of the summer.

June - July

• Rest!
• Meet with fundraising committee chairs regarding contracts, payments, prizes/incentives, Conflict of Interest Agreement, and sales tax changes (if any).
• Review monthly bank statements.
• Review the PPC leadership materials.
• Set goals for the upcoming year related to finances, fundraising, communication, participation/volunteers, teacher care, etc.
• Write your welcome letter for the August school newsletter and/or Back to School packet.
• Prepare committee folders/online resources.
• Update any PTO welcome materials for new parents and parents of kindergartners.

August

• Have a Welcome Back party for your new team:  introduce new members, share goals, walk through expectations, share PTO contact info. and meeting dates, and have fun!
• Have your treasurer provide your annual financial information to the PPC, which will be used to complete the PPC Form 990 to the IRS. (see the Treasurer's Handbook for details.)
• Prepare for your first meeting of the school year.
• Work with your principal on communications protocols between the PTO, parents, and staff.
• Listen to the "buzz" as people prepare for the new year!

September

• Sign and turn in to the PPC the Conflict of Interest Statement.
• Have your treasurer pay your PTO's share of the tax preparer's bill.

PPC Handbook
Corporate Matching Donations 
Principles for Dealing with Difficult Volunteers
How to be an Effective Board Member
How to Write Meeting Minutes